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ELCA-Southeastern Synod |
The Evangelical Lutheran Church in America- Southeastern Synod |
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Click the link below to sign-up for the Southeastern Synod E-News Network, the latest news and information from the Southeastern Synod.
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Other
guest speakers include Padre Horatio Castillo, Bishop of the Augustinian
Lutheran Church in Guatemala [Iglesia Luterana Agustina de Guatemala (ILAG)]
and The Rev. Stephen Bouman, ELCA Executive Director of Evangelical Outreach and
Congregational Mission and former bishop of the Metropolitan New York Synod.
This
year we begin our time together with worship at 1:00PM on Friday in the Grand
Ballroom of the Renaissance Waverly Hotel.
Other worship services will be Saturday at 11:00AM and Sunday at 8:00AM.
Everyone
is invited to come into the Grand Ballroom at these times and worship—you need
not be registered for the assembly to attend worship.
PREPARING FOR THE 2008 SYNOD ASSEMBLY Click the link below to learn more about:
On-line registration for the 2008 Synod Assembly is now closed. You must register on-site. If you have any questions please contact the synod office 404-589-1977, ext. 220. Registration for the Complementary Global Mission Breakfast Saturday morning will be available on-line until May 9.
(If you have trouble with the button, the direct link to register is: https://www.sporg.com/registration?link_type=org_info&org_id=3353)
Registration - On-line registration for the 2008 Synod Assembly was available February 15-April 30, 2008. If you did not register before April 30, 2008 you must register on-site. On-site registrants are asked to bring a check for payment.
On-site registration Voting members — $100.00 Retired rostered persons and visitors — $65.00 each. Registration for Synod Assembly DOES NOT include a hotel reservation.
To save postage costs, all pre-assembly information will be available for viewing on the synod website, www.elca-ses.org, the week of 05/12/08. Voting Members and Visitors will then pick up materials AT ASSEMBLY upon check in at the registration desk. Those unable to access the internet to view pre-assembly materials may request a packet be mailed.
*Resolutions submitted after the April 15 deadline but prior to the Friday before assembly (5/30/08) will be considered by the Committee on Reference and Counsel as time permits. Resolutions submitted after 5:00 p.m. on the Friday before the assembly will not be considered unless the issue is of such an immediate and urgent nature that it clearly cannot be postponed until the next assembly. Such resolutions shall be placed on the agenda only after written or electronic submission to the Committee on Reference and Counsel, with a 2/3 vote of the assembly approving consideration (approved by Synod Council January 2008).
Friday, June
6 9:00AM-5:00PM
Registration Desk open 10:00AM Ministry
Exhibits set-up 10:00AM-7:00PM
Augsburg Fortress Bookstore open 1:00PM-2:15PM Opening Worship Welcome and introduction to the assembly (Please
note: registration desk, bookstore, exhibits and
assembly office will be closed during all worship services.) 2:30PM-3:15PM
Workshop Session One 3:30PM-6:00PM
First Plenary Session Guest
speaker Padre Horatio Castillo;
Conference Caucuses 6:30PM-7:15PM
Spouses Gathering Fellowship
time for spouses of rostered persons 7:30PM-9:30PM
Assembly Fellowship Reception Recognitions
of rostered persons’ anniversaries, retired rostered persons, those newly
ordained/
commissioned/consecrated and those new to our synod Saturday,
June 7 6:30AM-7:45AM
Global Missions Breakfast sponsored
by the Commission for Transforming Congregations (by
reservation only, visit www.elca-ses.org/ 2008_synod_assembly.htm for
information and to sign up) 7:00AM-7:45AM
Continental Breakfast 7:00AM-5:00PM
Augsburg Fortress Bookstore open 8:00AM-11:00AM
Second Plenary Session Bible
study with The Rev.
Stephen Bouman; Keynote Jill Schumann 11:00AM-Noon
Worship Noon-1:00PM Lunch
Break 1:00PM-1:45PM
Workshop session Two 2:00PM-2:45PM
Workshop session Three 3:00PM-6:00PM
Third Plenary Session Churchwide
presentation—The Rev. Bouman; discussion
and vote on resolutions and
memorials Free
evening Sunday, June
8 7:00AM-7:45AM
Continental Breakfast 7:00AM-11:00AM
Augsburg Fortress Bookstore open 8:00AM-9:00AM
Worship 9:15AM-10:00AM
Workshop session Four 10:15AM-12:00PM
Fourth Plenary Session Discussion
and vote on the 2009-2010
Budget; closing 12:30PM-2:00PM
Synod Council/Deans Luncheon
Hotel
Information and Reservations
Discount airport shuttle services through A&M Limo and Galleria Direct shuttle companies should be reserved in advance. For a one way trip $29 or $46 round trip. Reservation can be made online http://www.aandmlino.com/reservations_form.asp . Reservations cal also be made by telephone at 770-955-4565 Mon - Fri 8am - 8pm. Directions to their parking location at the airport http://www.aandmlimo.com/van.asp Shuttles depart from the airport each hour from 7am until final shuttle at 11pm.
Another alternative is Cooper Atlanta Transportation Services. Please call 770-455-9600 or visit www.cooper-atlanta.com for more information.
Directions to the Renaissance Waverly Hotel
Traveling SOUTH on I-75
Take Exit #259. Follow the signs for I-285 West. Proceed to the Cobb Parkway/Highway 41 exit before merging into I-285 west. Get in the far left-hand lane to turn left onto Cobb Parkway. Turn left at the second traffic light. Follow the road about 1/4 of a mile and the Waverly will be on your right.
Traveling SOUTH on I-85
Traveling NORTH on I-75 Take Exit #259B (I-285 West). Proceed to Exit #259B (I-285 West) Cobb Parkway/Highway 41 exit. Do not take I-285 west, follow signs to Cobb Parkway. Get in the far left-hand lane to turn left onto Cobb Parkway. Turn left at the second traffic light, follow the road about 1/4 of a mile and the Waverly will be on your right.
Traveling EAST on I-20
Traveling WEST on I-20
From Atlanta Hartsfield-Jackson International Airport
This
year we begin our time together with worship at 1:00PM on Friday in the Grand
Ballroom of the Renaissance Waverly Hotel.
Other worship services will be Saturday at 11:00AM and Sunday at 8:00AM.
Everyone
is invited to come into the Grand Ballroom at these times and worship—you need
not be registered for the assembly to attend worship.
At this time, the Synod Council has designated the 2008 Assembly offering to be directed to the AFFIRM Founders Scholarship Fund.
An
Assembly Fellowship reception will be held Friday evening 7:30-9:30PM in the
Kennesaw Ballroom at the Renaissance Waverly Hotel.
This reception will feature the recognitions of rostered person
anniversaries, retired rostered persons, those newly
ordained/commissioned/consecrated and those new to our synod.
Hors d’oveures, punch and coffee will be served.
Everyone is invited to attend the Assembly Fellowship Reception—you
need not be registered for the assembly to attend the reception.
A light continental breakfast will be provided for registered attendees on Saturday and Sunday. Friday dinner and Saturday lunch & dinner are on-your-own. There are plans for cash concession areas to be available at the hotel, in addition to the on-site restaurants (visit www.marriott.com for the complete list of restaurants and menus). Cumberland Mall is located across the street (walking distance) and features over 20 restaurants and eateries (visit www.cumberlandmall.com for a listing of food vendors at the mall).
Global Mission Breakfast (sponsored by the
Southeastern Synod Global Mission Team and the Commission for Transforming
Congregations) Saturday, June 7 , 7:00-7:45AM Kennesaw Room, Renaissance Waverly
Hotel The Global Mission breakfast is
your opportunity to experience the work of God in the world. God has blessed us
with many gifts, and one of the most cherished is building relationships with
people. Global Mission ministry is just that. Come hear Bishop Castillo of
Iglesia Luteran Augustina de Guatemala speak about the value of being in a
Global Mission relationship with us, the Southeastern Synod as well as with the
St. Paul Area Synod. From this you can see how being involved with our Global
Mission relationships with any of our five companion synods around the world can
lead you into participating with God to further God's reign here on earth as it
is in heaven. Seating limited to first
100 attendees to sign up on-line, https://www.sporg.com/registration?link_type=org_info&org_id=3353 If someone would like to attend
without partaking of the breakfast or would like to help sponsor the cost of the
breakfast, please contact Larry Schultz at 404-304-9127 or larry_schultz_sr@comcast.net.
TO BE ELECTED AT THE 2008 ELCA-SOUTHEASTERN SYNOD ASSEMBLY
11 voting members for the 2009 Churchwide Assembly to be held August 17-23, 2009 in Minneapolis, MN.
7 laypersons-the goal is that 1/2 will be male, 1/2 will be female, 10% persons of color or language other than English; of those 7 layperson 1 will be a youth/young adult who is age 21 or younger at the time of election.
4 clergy-the goal is that at least 1 will be male and at least 1 will be female.
Please note: The Southeastern Synod has been allocated 13 voting members for the 2009 Churchwide Assembly. Eight of these are to be laypersons and five are to be clergy. Bishop Julian Gordy serves ex officio as one of the clergy voting members and the Synod Council has recommended that the Synod Vice President be designated as one of the lay voting members. Thus, an additional 7 laypersons and 4 clergy are to be elected.
Members for a two year term to the Synod Council from conferences 1-8 Conferences 1, 3, 5, 7 will elect clergy Conferences 2, 4, 6, 8 will elect a layperson Thank you for helping identify potential nominees for this important leadership position within our synod. For information, contact:
Pr. Amy Onstad 404-589-1977 ext 234 aonstad@elca-ses.org
Submit
nomination forms to: Nominations, ELCA Southeastern Synod, 100 Edgewood
Ave, NE, Suite 1600, Atlanta, GA 303030 until April 15, 2008.
After April 15, nominations may be submitted no later than 6:00PM at the Synod
Assembly Office on June 6, 2008.
Deadline for resolution to the 2008 Synod Assembly is April 15, 2008. Resolutions submitted after the April 15 deadline but prior to the Friday (5/30/08) before the assembly will be considered by the Committee on Reference and Counsel as time permits. Resolutions submitted after 5:00 p.m. on the Friday before the assembly will not be considered unless the issue is of such an immediate and urgent nature that it clearly cannot be postponed until the next assembly. Such resolutions shall be placed on the agenda only after written or electronic submission to the committee on Reference and Counsel, with a 2/3 vote of the assembly approving consideration. Mail or fax the Resolution Submittal form to the Committee on Reference and Counsel, ELCA-Southeastern Synod, 100 Edgewood Ave. NE, Suite 1600, Atlanta, Georgia, 30303, fax number 404-521-1980.
In years past, lack of space allowed us to invite only commissions, committees, institutions and agencies directly supported by the Southeastern Synod to exhibit at the assembly. This year it is our pleasure to be able to invite more groups to join us. If your group is a synod commission, committee, unit, task force, institution or agency directly supported by the Southeastern Synod or the ELCA, it is entitled to exhibit space free of charge at the synod assembly. One designated representative from your group should request exhibit space (see HOW TO RESERVE MINISTRY EXHIBIT SPACE AT THE 2008 SOUTHEASTERN SYNOD ASSEMBLY below.) Two other types of groups will be allowed to exhibit at the synod assembly this year. These exhibitors will be assigned space on a first come-first served basis. LUTHERAN MEMBERSHIP GROUPS If your group is a “Lutheran membership” group (membership comprised of primarily Southeastern Synod Lutherans and the group is recognized by, but not supported by, the Southeastern Synod or the ELCA), exhibit space will be available at a cost of $25. 501(C)(3) OR 501(C)(8) ORGANIZATIONS THAT SERVE THE LUTHERAN COMMUNITY IN THE SOUTHEASTERN SYNOD Non-profit corporations that provide services to our congregations will be allowed exhibit space at a cost of $100. No items may be offered for sale at the synod assembly except by Augsburg Fortress. HOW TO RESERVE MINISTRY EXHIBIT SPACE AT THE 2008 SOUTHEASTERN SYNOD ASSEMBLY Regardless of your group’s status, a designated representative MUST contact Elaine Schwartz to reserve exhibit space before April 15. Contact Elaine at eschwartz@elca-ses.org or 404-589-1977 ext 235. We will be unable to accommodate exhibitors that do not reserve space. Those staffing exhibit tables will need to check in at the volunteer registration table at assembly to be assigned an exhibitor badge. To be admitted to the plenary hall and workshops, exhibitors will need to be a registered voting member or visitor for the assembly. To register visit www.elca-ses.org/2008_synod_assembly.htm. If you have any questions, please contact Elaine Schwartz at 404-589-1977, ext 235 or eshchwartz@elca-ses.org. Assembly Rules of Organization and Procedure
To be approved at the 2008 Synod Assembly
Assembly Rules of Organization and Procedure FAQs (FREQUENTLY ASKED QUESTIONS)
“What are the Assembly Rules of Organization and Procedure?” The constitution of the ELCA-Southeastern Synod states that the “Synod Assembly…shall be (the synod’s) highest legislative authority.” The assembly is, in fact, a business meeting. The Rules of Organization and Procedure are sections taken from the synod constitution and items recommended by the synod council and adopted by the assembly to tell us how to run the synod assembly each year.
“What does ‘privilege of voice, but not vote’ mean?”
Certain
people, designated by the assembly, are allowed to speak during sessions of the
assembly, including workshops, but do not vote.
These usually include the keynote speaker, the ELCA Representative and
the Parliamentarian. Visitors do
not have voice or vote at the assembly.
“What is an en bloc resolution?” Usually constitutional resolutions are passed all together or "en bloc." Sometimes, a voting member may object to the inclusion of a particular provision. The voting member may ask that resolution be separated from the en bloc resolutions, by contacting the synod secretary no later than 3PM on the first day of the assembly. This would allow for debate on that provision separately.
“I want everyone to see my pamphlet…why can’t I just put some out on the voting member tables or on the information booth?” Remember that the Synod Assembly is the highest legislative body in our synod. All materials distributed during the assembly weekend are considered part of “the assembly.” To avoid any confusion, materials need to be officially approved to ensure that they are relevant and germane to the assembly. All materials should be presented to the Assembly Coordinator or left with the volunteer at the Information Booth for review and approval before distribution. Only materials voting members need for the plenary are to be distributed by appointed volunteers at the voting members’ tables. Any unauthorized materials distributed will be discarded.
“How can I amend the proposed budget?” During the plenary session when the budget is presented, as a voting member, you can move a proposed change to what has been recommended. If your motion would increase expenditures, you also must propose a funding source or a decrease in another expense item. Budget amendments offered from the floor of the assembly require a two-thirds majority for approval.
“Can someone else at my table vote for me if I’m out of the room when ballots are distributed or votes are counted?” No. Voting members must be in the assembly hall to receive a ballot, and must submit it themselves. Proxy and absentee ballots are not permitted.
“What should I do if I think the bishop has made a mistake in conducting the assembly?” As a voting member, you should go to a microphone and wave your yellow card. When recognized, state that you are raising a “point of order” and then state your question or concern.
Our synod assembly would not be possible without the wonderful volunteers who help "run the show!" Volunteers are asked to serve at least one four-hour shift during the assembly weekend and invited and encouraged to take part in the assembly when they are not on duty.
There will be a Volunteer Training session at 8:30AM on Friday June 6, 2008 at the Renaissance Waverly Hotel, Atlanta. (Coffee and pastries will be provided.)
Some volunteer assignments include:
Registration Volunteers-Assist with registration process. Volunteers who are interested in working with registration are also invited to come by the Renaissance Waverly Hotel on Thursday evening (June 5) from 6:00-9:00PM for a peek at how the registration area is set up and for some individual training time. The registration area will be in the Garden Counrt. We anticipate that registrations will be busiest Friday and Saturday mornings.
Plenary volunteers-Assist in plenary hall with distribution of materials and elections (these volunteers should be able to maneuver around tables and voting members in plenary hall quickly and MUST attend the Friday morning training session).
Augsburg Fortress Bookstore volunteers--These people will actually work in bookstore and should be able to serve most of the entire weekend.
Information booth-Assist at booth (good for those who may need to remain seated).
Main Entrance Greeters-Assist attendees to locate desired destinations.
Ministry Exhibit volunteers-Assist with Friday morning set-up of Ministry Exhibits and monitor area throughout weekend.
Plenary greeters-Check attendees coming into the plenary hall to ensure EVERYONE has a nametag or an appropriate escort into the hall for the plenary sessions.
Technical volunteers-Assist in plenary hall with A/V issues (assist voting members with floor mics, etc).
Workshop volunteers-Monitor workshop room conditions and assist workshop leaders.
And, of course, there will be those times when volunteers will be assigned as needed.
If you are interested in serving as an Assembly Volunteer, please contact Volunteer Coordinator, Ms Jan Levengood at (404) 307-9283 or jleven@bellsouth.net .
Shipping of materials to assembly
The 2008 Southeastern Synod Assembly will be held June 5, 6 & 7, 2008 at the Renaissance Waverly Hotel, Atlanta, GA. We usually have between 550-600 voting members and visitors.
Please DO NOT send materials to the synod office, we will not have the ability to transport additional materials from the office to the assembly site. However, the convention center will store materials on-site for one week prior to assembly.
Please
send materials, for arrival ONE WEEK or less prior to June 5, 2008, to:
ELCA-Southeastern
Synod Assembly, June 5-7
Materials
for (your group) c/o Renaissance Waverly Hotel 2450 Galleria Parkway Atlanta, Georgia 30339
If you have any difficulty
downloading the forms or need a hard copy faxed to you, please contact the synod
office at 404-589-1977, ext 220 or synod.office@elca-ses.org.
For general questions regarding synod assembly, contact Elaine Schwartz at eschwartz@elca-ses.org or 404-589-1977, ext 235
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